Ed opened the meeting at 5:36 with the Serenity Prayer.
Attending: Ed, Michael, Al, Chris, Brian, Bob, Frank, Wendy, and Bill.
Al passed out the minutes from the May meeting. Accepted
FINANCE REPORT: Frank says that group contributions are up close to normal. Because of some late deposits, he had to guess at the totals. We have to be sure that the groups are getting the proper acknowledgment of their contributions. Ed said he is working on this. Frank suggested that we get group contributions caught up as of May 30,1999, listing all contributing groups and the amount of their contributions. We need to get the inventory reports to the treasurer by the last day of the month.
OFFICE VOLUNTEER COORDINATOR: Bill says that a lot of good things are going on at the office. New volunteers, good work from everyone, answering the phone, cleaning up, etc.. He said he was going to take the office procedures to Kinko's and have them laminated for the office. Ed said he would get some clear vinyl covers for them so they wouldn't have to be laminated. The question came up about daytime 12th step calls. Bill said they are being taken care of, they don't stop until they find someone to take the call. People at the office are doing a great job. A suggestion was made to keep a tally on the calls that come in.
Ed says that Summerfest has offered us a book table at no charge. Discussion was that we have voted to disassociate ourselves from Summerfest. Maybe take it to the body to see what they want to do
*> Motion made, seconded and passed to table the idea of having a book table at Summerfest.
There have been some contractual problems with the bookkeeper. Due to this and personal reasons, Cindy has resigned as our bookkeeper.
*> Motion made, seconded and passed to hire Wendy as the new bookkeeper at the current contracted rate.
Wendy accepted the position.
Ed says there have been no bites on the ad to rent the office. Group conscience to extend the ad one more week. Frank said maybe we should go to Jennings and tell them their rates are above the prevailing rates in the area and that perhaps they might consider lowering our rent.
Gary, our vice-treasurer, would like to have a job description. Frank said he would draw one up and submit it in July.
Frank said he would like to have the chair and/or vice-chair be responsible for opening the mail at the office, and that it be opened during office hours so that any contributions could be entered into the till. And that all mail stay in the office.
Ed says we need to think about getting a new computer for the office. The old one is a 386 and does not have the capacity to run the financial program for the intergroup.
*> Motion made, seconded and passed to use the money budgeted for a new computer, ($800.00).
Ed and Micheal will shop around to see what they can find in the line of a complete system. If they can't find what we need at a reasonable price, they will build one to suit our needs.
Last month a suggestion was made that we do an intergroup inventory. Because this is something we haven't done, Brian says he will check with G.S.O. and/or the delegate to see what suggestions he can get to help us do an effective inventory.
*> Motion made to put By-laws out to the body. No second, motion dies.
Went through the by-laws line by line stopping at the treasurer's description and duties.
It will be announced by a member of the by-laws committee, at the June business meeting, where we are on the by-laws at this time.
*> Motion made seconded and passed to adjourn meeting.
Ed closed the meeting at 7:40 p.m. with the Serenity Prayer.
Respectfully submitted by
Al H.
Recording secretary.