Ed opened the meeting at 5:30 with the serenity prayer.
Ed read the April minutes. They were accepted as read.
FINANCE REPORT: Frank says contributions are up but due mostly to the fact that many groups contribute on a quarterly basis. See handout for complete report.
Cindy has the taxes done and sent in. There will be fines and interest to pay. She is letting the I.R.S and state figure out how much. We will worry about it when we get the information and figures from them.
Frank asked that all contributions be turned in to the office in the form of checks or money orders so that there will be no cash transactions. This is to facilitate bookkeeping and to insure proper acknowledgment of the contribution to the group.
OFFICE VOLUNTEER COORDINATOR: Bill says the office is doing very well,there is good in-depth service work. Currently training four new volunteers. He also submitted a draft of procedures for the office volunteers and asked the steering committee to go over it line by line and bring it back in June.
AD-HOC SITE COMMITTEE: Handout giving four workable options for dealing with the office space and a possible new, less expensive location.
* Motion was made, seconded and passed to submit the options to the body as an agenda item at the May business meeting.
BY-LAWS: The steering committee began going through and discussing the by-laws line by line. There are a total of 29 lines.
* Motion was made, seconded and passed to table the discussion after finishing the first 15 lines.
***** BUSINESS, OLD AND NEW *****
The copier is out of toner again. National photocopy will supply us a copier for $50.00 per month, this is far cheaper than the $300.00 cartridges. Because we cannot accept donations from any outside source, there was a question about the term "donated" in the contract National gave us. Having the copier donated would violate the seventh tradition..
* Motion made and seconded to accept the contract and get the copier. ** Amendment made seconded and passed to accept the contract if National will strike the word "donate" of change it to say "supplied", to prevent violation of traditions. Amended motion passed.
* Motion made and seconded to change the format of the meeting books. ** Amendment made, seconded and passed to add "if the cost of printing is the same price or lower. Amended motion passed. Thanks to Micheal for his hard work reformatting and updating the meeting books.
* Motion made to start the "Faithful Fivers" program. No second. Discussion about individuals doing something like the Faithful Fivers without the consent of the steering committee or the general body.
* Motion made, seconded and passed to bring the Faithful Fivers program up as an agenda item in the May business meeting.
There was a concern about the long frequency of time between the deposits. Cindy explained that it was due to a family emergency and that the problem has been rectified.
* Motion made,seconded and passed to form an outreach committee at the May business meeting. The committee will take information about E.V.I. to the groups who are not involved with the intergroup.
* Motion made, seconded and passed to put a 3 minute time limit on committee reports with no general discussion, at all E.V.I. business meetings.
Suggestion was made that the steering committee and the intergroup should take an inventory.
* Motion made, seconded and passed to give Ed $150.00 to attend the quarterly assembly.
Congratulations to Bill N. for achieving 11 years sobriety.
* Motion to close the meeting. Meeting adjourned at 8:05 with the Serenity Prayer.
Respectfully submitted by
Al H.
Recording secretary