Meeting opened at 6:35 p.m. with the Serenity Prayer.
Minutes accepted as read
Financial - Frank - Large book sale carried us through March. Mail may be messed up, bills are not coming in, checks for contributions being returned. Current balance is lower than prudent reserve.
****** FINANCIAL EXTRAS ******
Cindy _ Office was broken into Mar 16. Lost $132.40 from red tool box. Extra room door was found open, Bill had locked it. Changed center door lock to lock from inside of office. All money will be picked up by Cindy each evening.
Looked at bookkeeper contract.
Changed line #1 to say, balance day sheet to register tapes. Changed line #4 to say, make bank deposits twice a week.
Added line #13 to say, pick up money nightly.
Motion made, seconded and passed to add, Contract is on a month by month basis and may be terminated by either party with 30 day written notice.
Frank suggested using ATM card to make deposits
Motion made, seconded and passed to accept the amended contract.
Office Report - Bill brought a rough draft for office volunteer procedures. Motion made, seconded and passed to have Bill bring draft copies to the April business meeting. Bill tells us there is good cooperation in the office and everybody is doing their job.
May want to change safe combo and door locks. Motion made, seconded and passed to re-key tumblers on extra room door.
Motion made, seconded and passed to let Mike secure window and back door to meet fire codes.
Bob brought information as to amount of rent, it seems like many offices are cheaper than the one at 13th and Lawrence. Motion made, seconded and passed to form a site committee to research a new location. Consisting of 1 steering committee member and 2 members from the body. To be taken to the body at the April business meeting as an agenda item.
Motion for Chris to be the steering committee member of site committee. He declined.
Financial Committee - Frank - See handout
Bill will bring in sample budget forms.
Ed on monthly business. We need new slate to be able to get to new business at the April business meeting. Motion made, seconded and passed to start the April meeting with old business followed by new business. with committee reports given after.
Motion made, seconded and passed to have the steering committee meetings start at 5:30 p.m..
By-laws - Motion made and failed to go through the by-laws item by item. Motion made, seconded and passed to table the by-laws for now and bring them up as an agenda item in May.
***** NEW BUSINESS *****
We need to find a way to create more income for E.V.I.. We need to get the message out to the body.
Motion made, seconded and passed to make it an agenda item to bring discussion about fund raising and ways to increase funding for E.V.I. to the April business meeting.
Because of his car accident, Jim P. has fallen behind on the inventory, but will catch up in next couple days.
Motion made, seconded and passed to adjourn.
Meeting closed at 7:44 p.m. with the Serenity Prayer.
Respectfully submitted by
Al H.
Recording secretary