Community Village 2006-6 Meeting Minutes

Childcare announcement; onsite childcare for work parties. Times for childcare work parties. 11 am until 3 pm on June 28th and July 5th. There will also be childcare for the general onsite meeting on the 29th. Please RSVP at 683-8250. In previous years there have been many no-shows. If you RSVP and will not be bringing your kids to the work party please give notice. Bring sunblock, mosquito repellant, water bottle, and a swimsuit if it's looking warm out.

Introductions.

Agenda Review

Meeting Space:
We are at St. Mary's Episcopal church. Please do not park at the church of Scientolgy, or inside the church. Please respect the space and the hosts.

Consensus: We use consensus to make decisions. We don't all agree all the time, but we can all live with everything we do. Blocking and standing aside are serious acts and not to be taken lightly. It's good to come with suggestions if you have serious concerns. If you aren't into a decision but you aren't willing to stand in the way of the whole community, you should stand aside. If you feel comfortable standing in the way of the whole community because you in your individual heart know that you are more informed and have a better opinion than everyone else all put together, and you're really willing to do that, you can block. But really, you probably shouldn't.

Beloved Community. When we are challenged from the outside it seems that we fracture internally, but we should be beloved community. We have potlucks and cocktail parties at the fair. Come to them.

T-Shirts. There are order forms here and on the website. The tee shirt is a sort of a mandala type design with words and symbols. The sizing is different this year.

Fire Rap: Everyone is on fire crew. Each booth is to have an extinguisher, a bucket, and a shovel. In the bucket is burlap. We are not to have fire in non enclosed containers. If there is a fire, don't panic. Use the burlap to smack the fire out; don't put the water on the fire. Exit calmly. Tell the info booth to call it in. Use the fire extinguisher by remembering the neumonic PASS, Pull Aim Squeeze, Sweep. In the event of a fire, listen to security and the fire crew. They have a plan. Do as they say.

Sweep. If you have a wristband through the village, you must participate in two sweeps. One is Saturday. The sweeps are a lot of fun. Use sweep time to make sure no one is in your tent.

Camping. The camping form went out last month with old information. The new forms have new information. They are at tonights' meeting and online. Please fill them out with information about all of the people in your camping group (All camping together; you, your friend, your kids, their kids – 4 people, 2 tents, 1 form). If you are in the village and camping anywhere, please turn in a form. If your camping area isn't on the form, write it in. If your pass is through the fair but you're camping in the village, turn in your form. Return the form to your booth coordinator, or to the camping coordinator (Sue or Phil) by registration weekend in June. We don't cut anything green. We are sustainable. Pack it in, pack it out. Carpool. If you are getting your pass through the village, get in touch with Sue. She will hook you up in your place.

SITE: The site is walkable. No flood. There is a heatwave coming in tomorrow. Drink water. The long tom river goes along the 8 path. We're eroding near shady grove. That's the closest point of the path to the river. The path has had to move. There may, at some point, no longer be a shady grove stage. In the future, there has been long talk about sattelite places for energy park and CV out front. Energy park is thinking about it because their solar cells and water heaters aren't working. The fair is thinking about this for the last 10-15 years. They're thinking about moving the dragon toward the parking lot and moving part of the village toward the front.

E 13th (the main path to Mainstage) is the 2nd oldest trail in Oregon according to one fair list.

The issue of sound and ambient sound and stage sound. Years ago, we were all acoustic, but there is now so much ambient sound that we brought in amplification for sound enhancement. Our stage is supposed to be generally quiet, just have enough sound for people to be heard right around the stage. This way, village activists can still converse with the public in their booths. There is a meeting the 15th of june at the Yurt to discuss stages interfering with each other sound wise.

It is amazing what you can accomplish if you don't care who gets the credit. Harry Truman.

Workshops and Demos. The deadline is tonight to get your workshop in the Peach Pit. You can e-mail it tonight if it's an emergency.

Stage. The schedule was announced, which I wasn't able to get down but I'm sure it's online or will be on the list.

Eligibility: You must read the guidelines before you fill out your form. The eligibility meeting is at Janet's house. The forms are due tonight, but last minute forms can be brought and turned in at 7 at the eligibility meeting. There should be a coordinator or someone from each booth. 1455 Wilson Court. That's 14th and City View and turn the one way you can. 14th turns into Wilson Court. One need not be present at the eligibility meeting to be eligible.

Registration. Passes will be $30 for a worker. $10 per day for a day pass. $60 for an SO, $30 for a teen pass, and $10 for a youth pass. Teens begin at 13. Direct questions to booth coordinator.

The booth coordinator meeting is May 22nd at 5:15 at Sam Bonds.

Construction. It is a light year for construction. We will mess with the little people fence, the life long learning loft, but no rebuilds this year. We may think of some fun perimeter fencing. Some discussion of waddle fences.

Decon. Last year we tried something new for deconstruction. Two years ago decon went until late November. Last year, Nathan and Paul and a few other hardy folks got the decon done by the Wednesday following fair. This year, we are trying something. When booth members don't get their work parties done before the fair. This year, if someone has that problem they should contact their booth coordinator who calls Paul Sass or Nathan Greene. 689-3709 for Paul. Nathan's 302-3205. Up to three people will be accepted into this program. The party will be Monday. Moving bamboo, taking down signs. Hopefully these are people who genuinely can't make it to work parties, not people who don't want to. This includes stage decon.

Restaurant Report: The restaurant is excited to be working in the village. There has been much research. They have condensed the menu a little. Muffins are now biscuits. Carrot lentil soup is now red lentil dahl. They will be doing cold water extract lattes. Savory and sweet popcorn late night. There will be cheese sauce, tahini sauce, and mushroom gravy. Some of the sauces are no longer available. Cookies and cobbler. No brownies. Chocolate chip cookies. They had to condense the menus a little due to too many ingredients. They are unable to do reusable dishes this year without the village taking an active role. Villagers should show up with their own dishes. Kirk at rising moon is willing to wash our dishes, but we individually must bring out dishes to them. Hopefully by next year durable dishes can be set up and rolled out, but with the new restaurant it is not going to be feasible.

Booth Breakdown. Brief check in after. Very productive meeting for everyone.

Sam asked me to post the minutes as they are really short and I am capable of this task..... The meeting was facilitated by John and was different than any other meeting we have had. After hearing from John on the process we will use to select our Restaurant we heard from each restaurant

After some questions and answers the Village selected as our new restauarant...............

........... Park S.T. Café and the New Culture institute.

We had booth breakdown for the first time this year and I was so nice to see so many of us at the meeting and starting our booths work with so much energy.

Community Village Meeting, February 2008

7:05 – Intros and Handholding. Everyone said what they liked best about the fair.

7:27 – Agenda Review

    Respect our Host and Fire (1)
    Consensus Rap (2)
    Site Report (3)
    Council Confirmation (2)
Broadcasting the Om (5 Minutes)
    Theme (5)
    Kirtan (2)
    Restaurant Report (15 Minutes)
    Green Space/Map Report (15)
    Broadcasting the Om (5 Minutes)
    Brad (1)
Village Song

7:33 – Respect the space. The church is really nice to let us meet here, and we need to appreciate our host and not make inappropriate comments about their faith. We only use the upstairs space. We're all on fire crew.

7:35 – Consensus Rap (see attached for the full text that John F. read from. Awesome of John to not make me try to follow along as he read.)

7:41 – Council Confirmation. The entire group has been confirmed. Paul, David, Keith, Tim, Ben, Karla, Nathan, Jennefer, Diane, Daniel, Lois.

7:44 – Theme. Respect the value of all; the common thread that connects our love. There is a little poem that goes with that. The theme was decided on by having the village brainstorm a theme and Janet takes all the feedback and decides on what the theme is trying to take into account all the group feedback.

7:46 – Green space report. Last year there were 4 tents in the space behind the health and healing booth down from 10. There are many points of view about what green space is and/or should be. The important thing is that we all try to minimize our impact.

The mapping project is moving onward and there is an open call for assistance. Call Ben or Nathan.

7:48 – Restaurant report. Jen Lin, Keith, Taylor, and Janet went to the tastin'. The three remaining options are Park Street/NCI – Global Service – and Sweet Leaf. Big fairy's magic wand is not imposing what we're going to eat.

Four candidates started. Everyone in the room (4 OCF / 4 CV) agreed that one was not good enough. The food committee allowed us to look at all three remaining candidates. The OCF committee would have made Sweet Leaf the one because of seniority.

Jen Lin's Reviews

Sweet Leaf; all their greens and produce are local, organic, sustainably grown. Good salad, awesome smoothies, the menu was not really sustaining; not exciting food.

Park Street Café; the food was great, mama's kitchen. Liked their sauces. Red hazelnut sauce. Liked the options for different grains, veggies, sauces. All tasty. Had kid friendly items like PBJ. Vegan cookies that are great. Put a lot of thought into what the village needs to keep itself going at the fair.

Global Services was good, sustaining food. They have a great curry. There is a sweet potato dish. Thought that their food was wonderful and amazing. They have Kafta Balls with a great sauce. Didn't care for their Chai.

Janet's Reviews

All three groups fit with the village 'style'

Global Service; felt the Chai was bitter. It had ginger in it which was too bitter. The puff bread was okay. The curries were great. They served New Years noodles from Japan which were maybe not so good. Raita was okay. The nori wraps were not very good. Their global service was very good. Global services said they would do small portions but not 'half plates, half price'

Park Street, NCI, coming from within the village. Home Cooking was great. Not a scary thing for a vegetarian to approach. Liked the fact that they would make half plates on request. Cookies good. Cooler drink was good, and without sugar. You could have it with our without green enzymes.

Sweet Leaf; liked the Salad and Dressing. Tempe burgers were good. All fruit smoothies were great, and there can be a half portions. The person didn't know if the cheese had rennet in it, which is bad for vegetarians because rennet comes from dead cows. It seemed like the owner was more interested in moving his booth to a better location than he was in the village.

Keith

Hands down global services won. Indian food was flavorful, not over-spicy.

Park street café menu really nice and (vegan) cookies incredible.

Sweet leaf was boring and bland. Salads were good and fresh, but didn't get him going.

Global service won on food.

The menus that were passed out were what were sampled at the tasting.

Links to the restaurant's non-profit connection: (see the restaurant info here)

Globalservicesfoundation.org
Sweetleaforganics.com
Nfnc.org

As villagers looking for wholesome food, we couldn't go wrong.

Please think about the menu over the next month, and at next month's meeting we will talk about and consense on the restaurant.

One thing to keep in mind is that we want to consider the success of the restaurant, and the success of the fair. The first question is; where will we want to eat. The other question is; where will the patrons want to eat.

When the food committee met, we came up with a method to decide on the restaurant. John will facilitate the meeting. Tree submitted some ideas on how, involving a committee submitting a top choice to the group and having the group to decide. John proposes that instead of consensus we vote. John thinks that consensus is about concerns, and voting is about preferences. If people have strong concerns, they should be heard, but at this point it seems like we have three good applicants.

We will put up information about the various options, and come to a vote. We could consider giving people two votes, and use sticky notes to protect confidentiality.

Last year there were some allegations about holy cow and it made some of us sad. We should support the new restaurant in success, we can have positive change, and we can learn from this situation. We should honor Kathy and Anton for their years of service.

The proposal is that the village restaurant selection committee be empowered to use voting as part of the restaurant selection process.

It would be nice to know the mission statements of the three groups before we are asked to empower the committee to let us use voting.

Important that we make sure the menus are sent out on CV drum, and that the booth coordinator phone tree be initiated to let people know what's going on. Also, voting by proxy might be considered. Our standards have usually been that a person must be present to participate.

We will put up posters about each of the restaurants, with all of the information at least two weeks prior to the meeting.

The committee hasn't yet decided the exact process, but there will probably be a discussion period of some sort.

Sweet leaf has a fair space for sure.

As a point of process, it's important to be aware of the applications and the mission statements.

Will the voting set a precedent for future years?

How would two votes contribute to confidentiality? It is actually the dots for confidentiality, but the two votes give each person more options.

Dots can be used as a straw vote to get a feel for the group . One of us is uncomfortable using voting, just because it opens the door. It would be nice to have a vote and ask the group to consent to support the majority vote.

The fair as well as our food committee have looked at all of the information and mission statements, and we should be comfortable knowing that each group has been well vetted.

There are more questions about who the groups are before we include voting in the mix.

Each restaurant could be subject to consensus and then voting; if there is a strong objection before the vote, someone could raise that, and once that has taken place and all the options have been confirmed, we could then move to voting for a final decision.

Perhaps next month a rep from each restaurant could present.

The restaurant committee met and spent a lot of time talking about different processes. Some of us would prefer if the village let the restaurant committee come up with the process. Please don't talk about ideas on process.

We must decide on the restaurant in March. It's hard to give your power over and trust that something will work right. Each of us will have access to the information. NCI may not have a website, but their restaurant are all village members.

Sweet Leaf may not have a mission statement. Running an organic farm seems to be his mission.

It seems that this has been placed in good terms; there are concerns about giving up power to a process other than consensus. It would be nice to have a process where we consense, vote, and consense again.

It would be nice if each of the three groups give us a one paragraph mission statement available to us before the meeting. At the beginning of the discussion next time, we can consense on each restaurant and then vote.

The challenge is the subject of information. We should allow each other to express concern and not cut off each other.

Separate the two issues. The food committee will put a paragraph online before the next meeting. We might be able to consense

We might have had a discussion on the restaurants before having a discussion about process

We want to know about experience, waste management, green space. It's not just taste that we will make our decisions based on.

We empowered the RSC to go through this information and find out if these groups are compatible with the village. We don't trust each other. We all need all the information, but we also have to trust our fellow villagers who have done the committee work and who will present the information ahead of time. We all want to know the details, but the committee will give that information before the decision is made.

This process began in August. We wrote an application with hard questions. The three of the eight finalists are the best. They each have a different mission. We went over the missions. It has been disseminated. We are bringing three restaurants to the village, and the village decides who will be the restaurant.

CONSENSUS REACHED; The restaurant committee is empowered to design for the village a process that includes voting to determine the village's preferences within a consensus framework.

8:41 – Kirtan, it turned out that it was delightful despite concerns that one of us had. Some close friends confided that they were sternly shushed by a Kirtan person. We don't want to go in a direction where we are shushed in the village green in the morning.

We don't want to see anyone shushed for talking on the village green. The shushing was on a personal basis. The only standing example we have of quiet spaces is the Pyramid or the Yurt.

Kieth will approach the Kirtan people with these concerns.

Kirtan doesn't need to have their own space.

Someone submitted feedback to the fair that they didn't want Kirtan to interrupt their morning.

Issue tabled to another meeting.

8:45 – What Brad Said (no discussion)

Brad Prost participates heavily in the OCF and considers the CV to be the heart of the fair. Was a part of Genesis when the restaurant started, as an attempt to feed the people. Talked a little about how Holy Cow came into being. This is centered to the core of the problem. We are asking to include a restaurant to become part of the village, become members of the community. That has probably never happened before. He was concerned with the choice of the restaurant and how it was coming about. The history is important. What is the position of the restaurant in the village? How do they participate? As a service company, or a part of the village?

Request was made for people to speak for themselves not for others.

8:50 – Site Report. Last weekend David cleaned up his own mess instead of going to the fair. The flooding is down, walking can happen. There is a website that tells how high the river is. Unless there is a big rain, probably no flood. First Sundays the Veggies have a work party at 10am. Chickadee was flooded to the barn at the last meeting. They met at the hub. It's interesting to see things off season.

8:53 – Spin the Bottle. Irene, queen Irene, sometimes after a bottle of wine I lean. Has represented the Saturday Market in the Arts booth. Yeah. And yeah. And yeah. You know.

8:54 – Non fair announcements

Leslie Scott, the GM for the last 16 years has announced that this is her last year as GM. Eventually there will be an attempt to replace her. The fair is probably looking for a new one. At the last board meeting they announced that the hope is that they will have a candidate or candidates in mind to shadow Leslie during fair.

Our next council meeting is next Tuesday at 7 at Tim's House, 2096 ½ Arthur Street (behind 2096).

Scott with Signs and Banners hopes that we request signs soon. He will be at the next meeting but not April. Earlier is better. scottaboy@earthlink.net 541-953-2727

Sara who has been a part of Info is a grant writer and is offering her services. Watch for her info on the CV Drum.

Ben recently designed and developed a program called transforming disabilities into strengths using animal movement and non violent martial arts to help strengthen mind and body and would like to connect with someone in the village.

Community Village January 2008
Percy Facilitating

7:05 – Introductions. Those present said their names and their favorite things to do in January

7:17 – Respect our Host. Please do not park next to the Church of Christ Science west side as they have a Wednesday night service. Put your chairs away, don't make a mess, be respectful of other people's faiths, and do other kind things.

7:19 – Consensus Rap; The group agrees to pass something. If someone has concerns about a decision, those should be brought up and ideally resolved by the group. Consensus doesn't mean 100% agreement, but that we can all live with whatever is going through. People with objections have the option to stand aside. We also each have the option to block, but it shouldn't be used lightly. The facilitator gets to decide how many stand asides make a block. Blocking is an absolute last resort. There isn't an agreed upon policy about how many stand asides should be considered a reason not to move forward. Usually the block just means that we're rushing to a decision without having heard concerns fully. If you have a concern, you should present it along with a suggestion for how to deal with the concern.

7:22 – Site report. First Sundays of the month there is a Veg E Manic work party. Chickadee tends to flood. There are some photos. Andy went over the hay bales in a canoe. There are photos of the water over the counters. With the rain and sleet and snow, they called off the work party but folks showed up anyway and it happened anyway. The site is nice and clean, little debris. It's perfect.

7:25 – Database Report. There are some sets of old data that is being revamped to make a village database. The two reasons are the mailing list for postcards and the flow of the registration process. We are trying to streamline the registration process. The flow of information in the village is becoming more net related, but privacy is protected in collected only in the aggregate. The option to keep your data offline will always exist. A list for people who want to get postcards or be on an e-mail list is sent around.

Coordinators are responsible to make sure that the booth people have the option of choosing their form of communication. What we're trying to do is get current contact information, and moving away from paper post-cards and other paper data collection and toward digital means. We know that not everyone has web access, and the concept is to leave no one out of the loop, but to keep an efficient database. This will save the village money, and save paper. This is more accurate than the prior way.

We should include direct contact information for groups as well as individuals. Also, We are taking steps to make sure that the information doesn't fall into "The Wrong Hands".

Registration, Admissions, and Camping coordinators are getting involved.

7:35 - Fair Announcements; Kirtan happened last year, and it would be nice to do it again this year. Those who did it last year would like to do it again.

The backup site manager is now a circuit court judge. There is another such judge involved in the fair.

CV history booth will expand on the theme of hippie history from last year. Meetings will start early this year, starting this month. If you wanna get involved please contact .

Youth power is looking for a cart to use during the Fair. OCF is no longer willing to loan one. They have some money to put into it for a good deal or a donation.

The elders need a golf cart because their camp is on a hill. (editorial comment; whose brilliant idea was that?)

7:40 – Restaurant. We put together an app for a restaurant. The OCF said that our app is better than theirs so we can use it.

The village has had a bunch of restaurants. ZooZoos –> Alpha Pharm –> Genesis –> Holy Cow. They were with us for 11 years. The process of getting to be the restaurant is; we don't know what the process is. A lot of our history has been lost, but we do remember the process through which we got Holy Cow.

When Alpha Farm opted out, there were one or two applicants. The goal for the selection committee is to help the OCF committee find a restaurant that fits with the Village. This is easier said than done.

In keeping the process transparent, we advertised the opening through the FFN (two articles), we did a notice on CV Drum and another on the OCF discussion list. We talked about putting an ad in the EW. We sent an ad with a check. They didn't cash the check or run the add.

In December we were told to stop our process. The OCF Food Committee sent a letter to every fair food booth. Our new deadline was January 6 th because the fair jumped in on us.

This is an important choice. We need a restaurant that's got chops (money, organization, verve, good food, etcetera). We have 8 apps to review. We will present all these to the OCF food committee for approval.

Applicants
   Global Services Foundation (Santa Cruz)
   Earth Rising Foods
   Harmony Event Medicine
   Sweet Leaf Café
   Park Street Café / New Culture Institute
   Forest Café, Vegan Vittles, and Chai Shop
   Ratatouille LLC
   Taste of Korea

The goals we have in mind.
Provide a full service restaurant to the village with breakfast, lunch, dinner, deserts, and beverages (including coffee).
    Vegetarian, Organic, As Local As Possible.
    Prices that are reasonable and fair, including a small portion option.

Applicants and suggested menus (once the applicants have been juried, no new food items until the next year) were discussed. I'm not even going to try to run them down. Please ask Keith H. for detailed rundown. Menus will be posted to the listserv.

Next the OCF food committee reviews the applicants, they will hold a jurying event in February. The food committee will make a recommendation to two or three. The village will consense on the finalist in March. They'll look at our guidelines in making their decision.

There are two approaches. The committee should continue to follow our current track, go to the jurying, etc…

On the other hand, a committee takes the issue of who owns the restaurant to the fair.

We need to have a better understanding of the history of the space so that the committee has some better understanding of the history and how the space was initially part of the village. We must gather the history.

Cooperative and family run groups, and that community values should be taken into account.

A kosher kitchen would be good.

On the issue of who owns the restaurant, if you look at the map; peace and justice anchors the village on one corner and the restaurant on the other.

This is not currently a decision making process, it is a feedback process.

Do we know what criteria the food committee (OCF) is using? The OCF committee will check that the proposed applicants have experience, finances, equipment, staff, good food. They are doing a lot of the work we would otherwise be doing.

8:?? Theme; There are many lists of many themes and ideas. The list is in the last minutes.

8:??Call to Council.

People who wish to stand for council will do so, give names, and speak to why they wish to be on council. (editorial note; this list is coming out late, and we have already passed the technical deadline to call people who are standing to express a concern. I am very sorry for my lateness. This month's minutes required more editorial work than prior months. My personal recommendation is to call the people anyway if you have a concern and go to the next council meeting and explain that the reason your concern was expressed late is that the minute taker is a flake. On the other hand, that's just my recommendation and doesn't reflect the official village policy. Again, sorry).

Tim Miller – contact is 521-7208. tim@gwproj.com Has been on council a few years. Has a good time, and wants to make

Kieth Herschberger – quackerbacker1@msn.com 513-1238 This is 9th year in the village. Wants to help us do whatever we want to get done.

Ben Barrett – stircrazyben@gmail.com . 729-3130. Has spent many years on council.

Paul Sass – 912-1099, has been in the village for 10 years or so, council for 3 years. Spent this year co-comitteeing the decon committee, made the booths look nice. Made the booths perfect for the winter flood. Wants to do it again.

Daniel Gaon – will be back from Peru on Sunday. 968-3192 on council for several years.

Jennefer Harper – with the Fruit booth for 8-9 years, one year shadow council. Standing for council for the first time. 359-8111. E-mail jenneferh2000@yahoo.com

Lois Inman – has been around for longer than she can remember. Totally enjoys her job on council, she's getting to know more folks. Does fire, liaises with a lot of booths. Call 836-2670.

Nathan Greene – has been in CV for 7 years, and is standing for council for the second time. Enjoyed doing Decon with Paul this year. Liked being there pre fair and watching the village come together. Nathan is also still a fruitbooth guy, but likes meeting people outside of fruitbooth . Wants to put more time in on council. 302-3205

Dianne Albino – 933-2584 – email is iriedi@yahoo.com - has been in the village since 1979 minus two years in the peacecorps. Works with elders.

Karla Caudell – has been in the village since 1989, and on council for 12 years or so. Enjoys council, handles some admin stuff and works some with admissions, interfaces with the fair a lot about passes and money issues. When she started in the village, it was in the P&J booth. Has also done a few other things as well as being in the village. Also does mediation and crisis intervention. The village is a good fun time. 337-5319, sometimes this cell doesn't work well so please leave a message. kjcaudell@hotmail.com

David Hoffman - 484-9204 fixit@efn.org - is an elder, doesn't have to do it but will anyway and getting a tee shirt makes it easier for everyone.

The next stage in this process is thus; at next months meeting, each of these people will stand up to be confirmed. Everyone will serve unless someone objects to their serving. If you have an objection you must bring this objection before the next meeting. You are encouraged to bring it before the next council meeting, and bring the concern to the next council meeting (Tuesday the 22nd at SAFE in Springfield, 175 West B Street in Island Park Professional Center in Building I off mill street in Springfield). One can not object to someone if they have not brought the issue to the individual before the meeting. In February, anyone with no issues is confirmed. In March people with issues are confirmed.

From the today, individuals have one week to contact the council member to inform them that you have an issue. You must go to the council meeting to try and work the issue out. We have facilitation available to help people work these issues out.

These are concerns that would prevent you from allowing someone to serve on council. If you are contacted by someone, it would be good to know where you stand with the person before coming to the February meeting.

Only village related issues not personal issues should be a part of this. This process if very specific.

Anyone may go to the council meetings, anyone can come and talk about anything and participate in the council process.

8:44 – Green Designation.   Next month the fair would like to start the process of agreeing on what can be designated as Green Space. Green zones are parcels or islands surrounding camping spaces, booth spaces, the river, and creek banks. These are habitats that must be preserved. One must not cross or camp in these areas. One must use existing camp sites. One must encourage growth between camping areas. Please refer to the manual for complete rule.

There will be visual aids online in the near future.

Spin the bottle. There is a new group here, called SEVA, who wants to be in the village.

SEVA helps prevent and help with blindness in Africa and Asia Mexico Latin America and Native American US. They're looking for a place.

8:48 - Broadcasting the OM. Om started at mainstage meadow last year right there with KLCC. Can we agree to approach KLCC, get them to agree, and get us to advertise a global OM for peace starting at OCF. Let's discuss further at next month's meeting.

8:50 – Restaurant revisited. The restaurant will have a meeting at 7pm at Kieth's house. The next steps will be discussed, including looking at applications and looking at other issues.

Does the committee have enough information to evaluate whether these groups will fit within our guidelines? Yes.

We need to do a bit of housekeeping; we need to agree to affirm the restaurant in March. Proposal submitted for consensus and consented to by the village.

The question of who owns the restaurant should be addressed separately.

There should perhaps be mediation between the village and the fair to clarify the ownership of the space and the process. We must not establish a precedent that the space belongs to the fair. It seems clear that the space is a village space. This is a matter of tradition or precedent. We should continue with the current process but make clear that by doing so we don't agree to the premise that the Fair gets the final say. All the concerns, including the villages and the OCF's, must be addressed. We need to come to clarity together with the fair. We need to acknowledge that any restaurant in the fair reflects on the fair, but that we also deserve to make a decision.

It would be best if they give us back all the choices that meet their criteria, not just two or three.

We could come to consensus that we acknowledge that the food committees role is to forward those applicants that meet OCF criteria for food quality and safety back to the village.

We don't have enough time to consense on anything.

It would be nice if someone from the OCF jurying committee could come to our meeting. It's not necessarily their decision to make, but they should hear some of our concerns before going into their process.

8:59 – all done. Closing circle, evaluations, and unfair announcements.

7:11 – Fair announcements
If you go to the OCF board there is a process to request a donation for your cause. Usually $0-$1,000. There is a process, starting with a visit to fair office.
You need two board members to sponsor you.

Danya is on the board. Each board member is on two committees. Danya is on youth programs and budget. The fair will do wreath making party at cow palace. Look in the current FFN for info. They have supplies, but BYO decorations for extra fun.

David gets questions about flooding and access. The floods come gradually. There is some time when you can walk with knee highs, other times when you need a canoe. There is a float by Noti that gives the levels and you can tell from that if it's flooded. This is online. The fair wants green area stewardship.

7:15 consensus mini training. We operate by consensus. We don't operate by majority rule. This means that we pass things that everyone agrees to and don't pass things that people don't agree to. A person can stand aside, meaning that they have concerns but won't stop the whole group. The block is an exceptional tool and should only be used in extreme circumstances. The facilitator is responsible for deciding how many stand asides end a proposal. If someone brings a concern, the group is responsible for trying to solve it. If you have a concern, state it and propose a solution. It's best to bring up concerns early in the process rather than throwing a clog in the works at the end of the process.

7:19 – Restaurant committee report. The restaurant committee hasn't met for a month. We have received a few apps as of today; Earth Rising who brought snacks this evening. They brought a soy sausage with eggs. There are organic blueberry pancakes and honey sweetened lemonade on their menu also. Another group, Global Service Foundation, has turned in an application as well. Finally, representatives from Park Street Cafe/New Culture Institute were present at the meeting and expressed an intention of submitting an application.

The next step in the process is that the committee will now check references and make sure that we have quality applicants. The fair food committee will then tell us which of our applicants would meet the fair regulations for a food booth. From the remaining candidates, we as the village will decide. The deadline for new applications is currently November 30th. The question is posed, "do we want to extend that deadline to the end of December or early January?" Following are questions and comments made by the village on this question;

*When do we have to submit to the fair, and how much time after that do we have to decide? Our deadline is to make a final decision by February. The fair deadline is in May, and ours is earlier. We have to turn our applications to the fair by as early as possible.

*Where has word gone out? There was a classified in the Eugene Weekly, on the Village Website, and in the Fair Family News. We got a pretty strong directive from the Fair Food Committee that looking within (the fair family) first is a good idea rather than casting wide net.

*There is some confusion about the deadlines. Why the end of November if there isn't a fair deadline until May? There are many restaurants in the fair who want to move, it's possible to have one of them move into our space rather than having a totally new restaurant.

*We should extend the time because we have the time. Also, we'd like to hear a bit about the applications we have now before deciding whether we need to solicit more. The current applicants are not prepared to present.

*It's good practice to have as many applicants as possible. We should contact as many people as possible to get as many applications as we have cause some apps might be bad. We have the time to extend the deadline.

*We've been talking about this for several months. Unless there is a problem with not enough qualified applicants, why extend the deadline? There has been plenty of time.

*This is a large increase in applications from the last time we did this process (last time there were two applicants, now there are three) Earth Rising already has a booth at other markets. Park Street Café is already a restaurant.

*This is a big decision. There isn't any need to rush. It would be useful to have more applications to choose from. It has been mentioned to the food booth community. It should be December 15th, since we have plenty of time.

*In the context of our decision making process, we'll be making a final decision in February. Will there be presentations in January? If so, how much work is the restaurant committee going to have to do to prepare? The restaurant committee should be empowered to decide based on what works best for the committee.

*If some people got apps in on time, is it fair to them to open the deadline to others who come later?

*The new restaurant will have to start from scratch, redesigning the booth for their needs. The more lead time they have the better for the restaurant.

*The current deadline is November 30th. It was wrong on the application at first, but it has been corrected.

*The food committee should be empowered to make that decision to extend the deadline because they have the information. The deadline was initially set by the food committee. The food committee is already empowered to make this decision, in a certain sense.

*It seems that this is an irrelevant decision for the village. The village doesn't seem to need to consense. The restaurant committee should notify as many people as possible about a decision to extend the deadline should one be made

Before January meeting, all our applications will go to OCF Food Committee. Those apps will be reviewed and double checked and tell us which will meet OCF criteria

January meeting, we will bring the vetted apps to the village with confidential information redacted.
February meeting, absolute deadline to decide. We consense on one of the applications.

DECISION TAKEN: To put the decision to extend the application deadline in the hands of the restaurant selection committee. Noted that not all members present felt that this was a decision the village needed to make, considering the decision may have already been in the hands of the restaurant selection committee to begin with. Nonetheless, consensus was reached to move forward in this manner.

7:42 – Kid Care Report. Sorry but there is no kid care at this meeting. There was no space available. In the future, if other options are suggested we are open to them.

Last year we provided childcare at 8 out of 10 meetings (not October or the 2nd on-site meeting) At 8 meetings and 4 work-parties we cared for 80 or 90 kids. The whole staff did over 90 hours of work. The village collected $384, half of which went to kid care and the other half to youth power. We paid for teen passes, bought snacks, kept up the 1st aid kit, and will buy durable cups. There is an open spot for a teen, 15 or older and has childcare references. Any experience and resume helps. They have to come to all meetings, January to June, one on-site meeting and two Work Parties. Last year we did RSVPs for work parties because in the past Taylor has showed up to care for kids and none have showed up. This year, parents RSVPed, and no one showed up (even with reminder calls). This was hurtful and Taylor felt that her time was being disrespected. Therefore there may be no work-party kid care this year, but Taylor is open to suggestions.

7:50 – Camping pass cost increase. At the last board meeting, they approved the revenue suggestion from the budget committee which included an increase in the cost of camping passes. They are now $30, and SO passes will be $60. We've been at $25 and $50. No change in teen and youth passes. ($25 and $10 respectively). In the thinking of the Budget Committee, there hasn't been an increase in many years. We don't get to talk about it - there is no discussion to be had. This affects only the village and energy park, and SOs fair-wide. The elder passes will not change cost. Following are comments and questions from the village members present:

*At one point the passes were $25 and the SO $40. The argument that SO passes have always been twice the cost of regular passes therefore seems bogus.

*Diane and Lois are working on a way to approach the board about changing how they charge the village for service booths like Little People, 4a, art booth, Info. Why should people pay to come in and serve? Talk to them about thoughts.

*The fair is democratic, we have to get involved and vote if we want to make change.

7:55 – Fair Theme. Last years was beloved community. Brainstorms for this year's theme.

E-mail additional ideas to CV Drum or call Janet 344-3770 or e-mail planetbubblesuniverse@yahoo.com

7:59 – Drum Content. There have been many e-mails about what content is appropriate to the Drum. On other lists, there are rules about using topic headings in subject lines (business, announcements, personal, etc...) This way, people wouldn't have to open e-mails that they don't want but the drum could still be a lively way to communicate. We could still limit event announcements to things that village groups are actively working on.

There are barriers to this idea; education is difficult (it would be hard to get people to actually do it).

There are other, more elegant, web based ways to make this happen and allow people to subscribe to specific topics, only receiving e-mail on the topics that interest them. This would be relatively easy, but a change like the one proposed here would be difficult to implement.

We want to network with each other and share our expertise, points of view, and activities. Sending out stuff on the Drum is part of that. It would be nice to see, year round, what our groups are doing. The proposal to encourage people to use headings is a good idea.

There are only 36 people on the drum and 60 some on the special list for announcements only.

It's easy to delete e-mail, this shouldn't be a problem. But slow computers and internet connections make it stressful.

The village may not actually have authority or purview over the content on the drum, as at its inception the drum was separate from the village

Before we come up with categories and things, it might be a good idea to look at the old e-mails to come up with what categories work.

Janet sent out an e-mail about the meeting place, and didn't BCC to hide our addresses, and is sorry.

Some people use two e-mail accounts. One has a limit on volume and kicks stuff back. The other will take unlimited stuff. The concern is that when people send e-mail shouldn't send large attachments.

Attachments are approved on a case by case basis. Everyone should be mindful in their communications; use original subject lines and express your intentions.

If you only want the facts, there is a separate list for important announcements only. Categories are good, but precise subject lines make them unneeded.

The Drum has never been strictly business, it is social and reflects who we are.

8:15 – Postcards. Ben has been gathering our address list. Please write down your address if you want a mailing, e-mail if you want electronic. Every year we send out a reminder postcard with the dates of the meetings, the deadlines, and of course the FAIR. We are behind schedule on the post cards this year. Please give information to Ben.

There used to be a database and we sent out annual postcards with important dates. For two years, there were no postcards. The database is out of date and corrupted. We are reluctant to use the database. Are there people who think making a postcard is mailed is important, or can we let it go?

Suggestion made that a version of the postcard be mailed or e-mailed to booth coordinators and they be responsible to disseminate to booth members. Not everyone uses computers or Internet. The post card is important. As people leave the village, they might want to stay on the list. Keeping a contact database is important regardless of whether a postcard is mailed. Someone might be able to sign up for a special postcard list.

The people who need to be asked are the ones who aren't here and haven't any other way to learn of the meetings. In the future in May or June there should be a list circulated of the people who want postcards and their addresses. A name can be on the list for, say, four years before getting dropped. This way we don't 'chase the wind' or send out a lot of unneeded mail.

If you go back far enough, organizations used to get the post card. The organizations made up the booths. This is where the postcards should go. The organizations stay solid. Many booths are made up of individuals, which are pretty steady.

This post card is sent out once a year. The dates could be announced at every meeting, and then everyone would know about them. The postcards are a waste of paper, time, and money, and the information could be gotten without the postcard.

The council has booth assignments, and once the fair is over the council is still liaison. The booth coordinators should phone tree out to the booth members.

Postage is very pricey. There should be other ways. One thing that could happen is that we bring the post cards to the meetings to give to people instead of mailing them. Booth coordinators can be responsible to disseminate information.

We used to put an ad in the weekly under meetings and as the price went up, we gave that up. The postcard used to be simple. Lately they got complex. Sending them out en masse is maybe a bad idea. Some people need the postcard. Maybe it could be a handout rather than a postcard, given out at meetings.

PROPOSAL MADE: Be it proposed that there be a special list for people who specifically want postcards to be mailed to them, and that postcards be made available at the meetings and booth coordinators encouraged to disseminate them.

There should not be postcards at the meetings, because people are likely to take more than they need.

Proposed that the council be empowered to massage the proposal and work out the kinks.

The people we would like to see here will still be not notified enough. The postcard has an important job.

DECISION TAKEN: The village is in consensus that we will hand the proposal to the council to iron out details and empower them to make changes as needed.

Tim Mueller – started in Doors of Expression with kind tree productions and AUTISM ROCKS! It's the 11th year. Their program has a support group for adults with autism which meets monthly. Every spring there is a free forum where members of the autism community come and talk about what's missing for services for people with autism. There is a summer camp, unique in the country. An art program takes art by people with autism and makes them into greeting cards. Find those cards in the non profit booth at the holiday market. Maybe an autism community center in the future, some computer skills learning, and others. One in 91 children between 5 and 21 are diagnosed with autism. This year almost 20 kids. They expect more diagnosed during the year, and more to move in. Now is a good time to learn about people with Autism. Nationally it's 1 in 150 diagnosed with autism, but those numbers did not include Oregon. The highest was in New Jersey. States with a longer history of caring with people with autism have more diagnosis. Research has yet to determine what causes it exactly.

Nathan Greene. Been involved in village for seven years. Began with Fruit Booth, and is now on council. Really enjoyed that experience. The Growers' Market Coop Fruit Booth has been around for about 30 years. It's involved with Growers' Market Coop in the train station parking lot. Growers is the cheapest place to get organic produce, fruit, nuts, bulk dried goods. It's not all organic, but mostly it is. It's a buyers' club. To be involved you have to be a member, and to be a member you have to buy something. People who work at the coop don't pay an additional 15% on their groceries. We try and have as much local product as possible. Currently trying to reach out more for organic goods produced locally (bliss, others). The hours are inconvenient. For thirty six years the coop has been 100% volunteer run. Tuesday from 5-7, Thursday from 2:30 - 7:30, Friday 3-6:30.

Next council meeting is next Tuesday, 7:00 at 2096 1/2 Arthur Street. Call 521-7208 for directions.

WoW Hall Party Saturday December 15th featuring Cassandra Robertson and Acordianoki

In the Eugene Weekly from October 25th, the three pumpkins with the peach were made by Laura Howe and Danya.

Jen Lin is having a birthday party Saturday the 17h at the McDonald theater. At night. Four bands. Come early for cake.

At the end of May, Kieth is competing at the masters track and field in shot put to get into senior Olympics.

Ben is expanding his metal shop. If anyone wants to stop by and learn how to hit metal, he'll help you.

November 29th is Citizens for Public Accountability yearly meeting. They want more involvement. Classical Guitar, food wine, sweet life, discussion about – they've been working on the downtown issue. They worked on field burning. Kitty Piercy will be coming to speak about downtown. PDX city auditor (we don't have our own) will come speak about what it's like to have an auditor. Group is about accountability and environmental soundness. Meeting at Tsunami.

Village Minutes, June 2007
Nel facilitating

7:10 – opening circle, hokey pokey, childcare announcements. There will be childcare at some work parties. Call Taylor to RSVP! 683-8250

Fair announcements
-       Petition circulated about organic/local food at fair.
-       Talk with Kimberly from Art Booth about being in the dragon parade or the mud parade
-       Opening ritual, beloved community and circle of light and prayer for all beings. This is the only official ritual that opens the fair that we know of. Spirit booth coordinates it.
-       10:30 Sunday, Om circle with Bagvan Das (sp? This is the person with whom Ram Das studied in India). More details forthcoming.
-       Qualified fair elders have various events, talk to Janet.
-       Moon lodge; come visit. For the 30th anniversary there were hope flags made, which will be sewn together to be a tapestry.
-       Don’t come to the meetings late or you risk being publicly ridiculed (albeit friendly ridicule) by the facilitator.

Agenda:

Beloved community
Raps
Reports
Booth breakdown

Beloved community is an effort to create a more closely knit community like in the old days. One thing we’re doing is a potluck on Thursday. Other events in the works.

7:22

Raps

Fire rap. Everyone is on fire crew. We use the acronym PASS to run a fire extinguisher. Pull, Aim, Squeeze, Sweep. In that order. If you don’t do it in that order, you’ll waste the extinguisher. Pull, Aim, Squeeze, Sweep. Don’t yell fire (that causes riots, and people get hurt). There is an evacuation route, talk to your coordinator or info booth. No candles unattended or incense, some years no candles at all if the fire danger is high. Even if your candle is in a protective thingy like a can or a jar with a screen on top, don’t leave it unattended. The buckets of wet burlap are for fire suppression, not strange Eastern European fashion shows. Don’t dump the water on the fire, hit the fire with the wet burlap. The big fire buckets are for fire-water, not path water. Don’t try to drink them, it’s not that kind of fire-water. Each booth needs a fire extinguisher and a shovel. If the fire danger is low, we get an attended campfire on Saturday night.

Camping rap, Sue is camping coco-ordinator with Phil. This is why we bring her chocolate. Fill out a camping form, which replaces phone calls. Sue has extra forms, or they can be downloaded from the village site. Please get the form back to Sue by the end of June. You can turn your camping forms to Sue or Phil at the onsite meeting late in June. Booth coordinators can also pass camping forms to John F. who will get them to Sue. If you need to use a more circuitous method to turn in your camping form, we recommend sending it by slow barge, so long as it arrives before the end of June. Bring an appropriate sized tent. We don’t have much space, and we need to camp in really tight. Do not set up your tent before checking in with your camp host (Sue in the Village, others elsewhere). Tents need to be down by 10am Monday morning. Bring chocolate for your camp host. Dark chocolate, possibly with cherries or other dried fruit mixed in. Truffles are nice too. Wherever you are putting your tent in the fair, Sue needs your camping forms. You just need one form per family unit. Keith has a lot of space for villagers out the far side of far side.

Eligibility/Registration. Booth coordinators can talk to John F. about registration. If you don’t know whether or not you need to talk to John, you probably don’t.

Jenlin, Nell, and Lorali (Loralee) do wristbands out at Maui Wowie from 9am to 9pm on Wednesday and Thursday. Bring picture ID (even if you know they know you). If you know someone who is getting a pass through the village and is not coming out until Friday, have them come get a wristband early (before 9pm on Thursday) so our beautiful crew can pack up in time. Historically people don’t camp on Wednesday. On the other hand, if you’re coming in early to get your wristband, come set your tent up so you don’t get stuck without a spot on Friday morning because how much would that be a bummer, right?

Workshops and Demos. Many good workshops. The peach pit information is already turned in, but there are still spaces that won’t go in the pit so if you want to do a workshop or demo talk to Laura. The schedule is on the website.

Waddle. This is a woven stick fence that we use to keep ourselves out of the green space. If you’re at a work party and don’t have much to do (check with your booth first to see that you don’t need to do any work there) then come waddle your life away. Should you see (fallen) branches between your car and the village, bring ‘em on down, as we’re somehow short on waddle this here year

Reports (7:38)

Saturday’s onsite meeting had 30-35 people. It rained, but people came anyway. It didn’t rain while the talking happened. Things went well.

Site report not given (David H. not there)

Construction; fewer mosquitoes this year than last. Some progress made over the weekend. The wood trailer should be brought to the village this week (between P&J and the Info booth. It’ll be in the way there, so we should move it to the Yurt place. Put a stick in front of it so it doesn’t role downhill). The trailer is full of wood for booth projects. Info will move a post, little people will make a new fence, Doug will build a pyramid bench, and we’re supposed to get some 1x material to make a buncha other benches. Most of the materials haven’t arrived yet, so this weekend, help with waddle put floors in and do other prep stuff. Wild edibles loft floor is getting replaced with 2x6s.

T-Shirts – The design is pretty. The order is going in later than expected due to unforeseen stuff. If you want a t-shirt, apron, or bag see Jennifer before the end of the meeting (too late now, slacker). The price was incorrectly calculated. Everyone who ordered previously needs to pay an additional $2.50 (forgot to calculate the cost of the screens). They’ll look awesome and professional. Call Jennifer if you have questions, 359-8111 cell phone. They’ll be done prior to fair. Please do pay your fair share.

Mapping; the project has begun with increased precision. 104 measurements have been taken (it’s just a list of numbers right now, but will be a map). There is a historical reference map sketched by Janet, by fair we should have the green space and booths mapped with increased precision. The sketch map passed around is already outdated. A fire path is in the wrong place. Should you be around while Ben and Nathan are measuring, just step over them. Really, should Ben and Nathan ever be in your way, that’s the best course to take.

Moon Lodge; The flags are a project in which everyone should participate. Oblio.storyman@gmail.com, 353-1762 – the booth is collaborative. If you make tincture, have stuff, they’re always looking for collaboration and to assist in any way possible. Gender discussion at some point during the fair to take place, but I missed the details (sorry, people were talking in front of me).

Spin the bottle. Whoever it points to will tell about the organization (not the booth, but the organization that you represent).

            Michael C. – Works for CALC (community alliance of lane county) educating and mobilizing people for peace and against racism and homophobia. It’s an ongoing task. They’re based in the house across from the World Café. There is an anti bigotry program and a peace program. They’re in the Peace and Justice booth.

            Tom – Something about manifesting with using yogic techniques of breathing and also how in the tee-pee or yurt doing a workout and also the views of Tantra philosophy and how it could create more bliss in your life, more auspicious everything. From Spirit booth, he’s not really with an organization. He’s a long time yoga student and teacher, and wants to tie in with Tantric yoga philosophy.

            Carol – representing justice not war, an organization that does a monthly forum where education is provided to the community about peace and social justice, does the Hiroshima Nagasaki day (Aug 5 this year), helped bring the Iraq body count exhibit to town. Peace and social justice at the peace booth. Eyes Wide Open coming June 22 23 24, looking for volunteers. It’s through the Quakers, and there are 3500 sets of boots. There will be boots at the Kesey plaza to represent Oregon’s dead.

Irene – queen Irene, necktie lady, and an arts booth person representing Eugene Saturday market for crafting and doing ones’ own thing.

7:54

Booth breakdown.

---

Booth reports, 8:35

Intentional communities. Everything looking good on the booth.

Doors. Booth is set up. Everything looks good.

Talk to Ben if you need to get on CV Drum

Fruit booth, many new people. More pineapple and coconut this year.

Arts booth, had good meeting. Voted to purchase a grass mat to keep the dust down in the booth. Each member will pitch in. Discussed carpooling for fair and work parties. Many fun workshops to make things and art and stuff.

Youth Power, raised $43.67 for youth power and meeting childcare.

Kathryn, little people will try to put up a new fence this year and so they will be out there Saturday at noon. No plans yet, but looking for something.

Village Info, all is copasetic. New post in the booth.

Peace and Justice will get a new silk painting during the fair, which is really cool. It’ll be participatory art. Yeah.

Youth power is awesome, gets some work done for us, gives the youth a safe place to be, gives families some additional budget, brings youth into the fold. All in all, this is a wonderful service. Put money in the hats.

Spirit booth. Bagavan Das (sp?) is exciting. Ritual is good. Talked about how to staff the booth. Adding spirit face painting (I may have misheard this, but I swear that’s what I thought she said) this year.

Areas. There’s much going on. There’s discussion of a new waddle method. Discussion of having youth as bulldogs. Discussion of beads. Pretty much it. Send out your good thoughts for Jenny, who tore her Achilles tendon.

Green Earth. Booth looks GRRR8. There will be a petition out front looking for signatures. Prayer flags again. Sunday following the OM circle a parade around the 8 with the prayer flags. Dress in white for the parade.

Restaurant. Nothing much really new. This Sunday there will be a big restaurant meeting.

8:43 – We’re, like, done and stuff. No big major construction to do this year. Take time to walk around the village. Take time to explore at the work parties this year. Good year to do projects that you otherwise wouldn’t do – fix unimportant stuff, beautification, adding pretty artistic stuff to the booth. Perhaps the CV has some signs that could use improvement. They offered to create some new signs for us; if we need a better sign, someone is interested in helping out. He also have our own signs and banners crew in the village. There is a tentative plan to make Ladies urinals at the main stage. We need to pressure them about that. It made a difference that we pushed for the village ones. Let construction know it’s important. Talk to the construction desk at main camp friendly like at quarter monster. There’s a guy in charge of all that, maybe Larry, who’s on the board.

Who’s on the flower crew? All the hippies! Bring some pretty flowers to decorate stuff.

Unfair announcements not recorded, as we did them standing up and along with some oming and singing.

Love and hugs and kisses and tickles and funny faces and fart noises made with hands in armpits to all,

Samuel

Community Village, May 2007 Meeting Minutes.
Sue Theolas facilitating. A whole buncha people in attendence.

7:01 – We begin with childcare talk. Be respectful when choosing booth breakdown space. Work-party kid care will take place this year. If you want childcare at work parties, sign up with Taylor.

7:04 – introductions.

7:10 – Fair announcements.

* Spirit booth has sign ups for healing work during the fair
* Om circle meets Sunday 10 am.
* Green earth is gonna do the silent peace walk Sunday after the om circle. Wear white and walk the 8 and carry peace flags around the fair.
* It’s nice to say ‘hi, thanks, we’ll miss you’ to the people who are being swept out at sweep time. Not that the village has any problems with this.

7:13 – Agenda review

Various Raps and Reports (2 minutes each)

Announcements

Beloved Community

Booth Breakdown

Evaluation and report back

Circle

7:14 – Fire Rap. Burlap sacks in water are for putting out fire. Don’t throw the water, beat the fire with the burlap. Five lb fire extinguisher, two buckets, burlap to be in each booth. A fire extinguisher only lasts a few seconds. Pull.Aim.Squeeze.Sweep. No candles, incense, smudge sticks, or other open fire.

7:16 – Eligibility Rap. Tonight eligibility forms need to be filled out and turned in. The eligibility meetin’ is at SAFE in Springfield next Monday at 7. It’s a new office, not the place we’ve met in the past. Forms should go to liaisons tonight. Address; 174 West B street in the island park professional building in building I.

7:18 – Workshops and Demos. The appropriate forms need to be filled out by tonight to be in the Peach Pit. You can still do a workshop if you don’t get the form in by tonight, but it won’t go in the pit. dougnlaura@earthlink.net if you want to get them in by late afternoon Thursday.

7:19 – Consensus. This is the way the village operate. We don’t vote, instead everyone agrees on the decisions we make. Everyone needs to support what we decide (not disagree at least enough to not block). A block should only be used as a last resort. We all need to pay attention for consensus to work.

7:22 – Respect. Tim’s father is 87 years old and lives in a nursing home. He can remember clear details from when he was 40, but not what happened 10 minutes ago. Tim could, if he wanted to, tell his dad off and dad would not remember it 10 minutes later. Sometimes this is tempting. He won’t do that, though, because he has too much respect for his dad to do that. What this all points toward is that we need to respect our hosts, not bad mouth them, and be respectful.

7:24 – Camping. At the last meeting camping forms were handed out. They need to be returned to Sue before the final onsite meeting. Give the form to Sue, and if you’re not camped in the village, do all the rest of your correspondence with your anointed camp host. If you are not camping in the village but still want a village tent tag, ask Sue. Call her with questions 688-6679

REPORTS

7:27 – Site. Flowers are blooming. You don’t need boots. The only brush that people are allowed to cut is blackberries. That’s the plant, not the smart-phone. At 1 Sunday an archeology walkabout at the hub followed by a board meeting 7pm Monday to talk about archeology. There has been talk about spending a lot of money to rent a ground penetrating radar. The village is a hot spot for arch. There is no digging permitted at all in the village.

7:30 – Construction. This year there is no major construction that needs to be done. This is because we’ve been working our tails off over the past five years. We have a lot of material at wood world. There are 6x6 posts that cost hundreds of dollars each. They need to get stickered and covered. Soon, we’ll be surveying each booth to find out what will likely be red tagged. Keith and Tim need to find out who from each booth is the construction liaison so that they can get in touch with booths about small scale construction needs. If you have things that you think need to be done to your booth, contact at quackerbacker1@msn.com because email is better for him. We want to be proactive rather than reactive.

7:32 – Tee-Shirts. Nathan is actually Jennifer, which is okay because Sue is Phil. Money and order forms for tea shirts should go to Jennifer by June 1st. The order form is on the village website. Jennifer’s phone is 359-8111

7:33 – The biology walkabout went well. There wasn’t any commitment made about what areas should be off or on limits. He had heard stories about how heavily camped the village is, and it turns out that we’re in better ecological health than was expected. Hooray! There will be notes sent out with more specifics soon.

7:35 – Mapping – Nothing new to report. Here’s the old version. There is a project underway to map the Village. This will be a slow and steady process. There will be a refined version by the fair for reference. We will pay attention to where people are actually camping this year, and this will be the first year where that will be recorded. Ben, Nathan, and Janet are involved in this project. The how element of mapping tent locations isn’t nailed down yet. There might be robots. At the very least the crew will be looking at tent footprints on Monday. There should be a map in the next year. The purpose of mapping is that there has been a request that the site be mapped, so we’re going to map it. There’s not a deadline about this. The more work that gets done now, the less we have to do later. The village is going to try to do a local map to be added to the whole fair map that will take about 2-3 years. There will be a lot of measuring and pictures taken.

7:41 – Satellite meetings. April 15th at KBOO Radio in PDX. Someone brought food. A good time was had. The booth coordinators all notified their booth members and turnout was good. The Southern meeting was in Grants Pass. Many health and healing people were there. The guidelines haven’t changed, there was not construction coordination. Questions about the OM circle and camping forms.

7:43 – Onsite Meetings. There are two in June. One on the 9th and one on the 24th. Both start at 1pm. The meetings are not mandatory. The meeting on the 24th will be the meeting where registration happens, there’s usually a potluck. The meeting on the 9th is for people who can’t come to the 24th meeting. There is also an in-town meeting in June.

7:45 – Daniel. Booth coordinator meeting May 24th at Sam Bond’s at 5pm. If you the coordinator can’t go, send somebody from your booth. If you can get there early, do it so that you can help save chairs. The pyramid is a space for silent meditation for the fair in the village. There is no sleeping in the pyramid. We, as the village, should self monitor the pyramid. There will be mats in the floor. If you have a pillow that you don’t mind getting dirty, bring it for the pyramid and bring it home. Eligibility is awesome. You get to make big decisions with consensus. Anyone can go to the eligibility meeting and participate.

Sharon works extremely hard enough doing signs and banners for our Village, and received a moment of acknowledgment for such. She was, funnily, acknowledgement under the name ‘Sue’. Sharon is truly AWESOME. So is Sue, but this is irrelevant.

7:51 – Thursday night of faire. Community Village potluck. There will be vegetarian spaghetti with whole wheat noodles. Bring dishes (with food on them) to share. Dinnertime will be immediately after sweep.

7:53 – Booth Breakdown.

8:33 – Return from the breakdown. Turns out we skipped the coordinators potluck report. Paul went. It was nice.

Intentional Communities has many returning people. More people than passes.

Youth Power. More people than passes. Many new people

Little people set up their next meetings. Hula hoops.

Fruit booth is going to bring fruit, nuts, and granola to village

Health and Healing. Seven people showed up from HIV Alliance to check out what was going on. A number of last minute arrivals. There will be free hugs, pearls of love, and oysters.

8:42 – Meeting Evaluations. Over half of the folks who came, came on time. Good for us.
Sue facilitated well. We started on time. Smooth meeting.
At a future meeting, it would be nice if reports and raps happened on paper rather than in voice, leaving time for love and hugs (and other business).
It would be fun to do getting to know you exercises.

8:44 –
Unfair announcements. Domestic partnership law passed in Oregon. Yeah.

Autism/Artism at DIVA coming up Saturday Evening.

Susie Holmes, wild Edibles, recently got married, became pregnant, and purchaced a house. She’ll have a fun big belly fair.

Frog needs a new landlord. His landlord is a horrible evil man. If he doesn’t find a new place by June, he’ll be sleeping under a bridge. (This announcement was delivered in a spirit of sarcasm by Frog’s landlord himself).

Jen Lin lost all her camping gear. Fair is coming up. If you have extras, please loan or donate. Also, the Cider equipment got burned, so all that needs to be replaced.

Frog has a radio show Wednesday from 7-8 on KWVA called Left Out. Next weekend is the WVFF. That’ll be fun too.

There are a number of cards with peace quotes and numbers to be passed around.

At the Saturday Market there has been a Youth Music Showcase. Saturday May 12th, June 9th, and June 16th at 11. For kids from 10-18.

Mothers day, the 8th annual Million Mom March. Meets 2:30 at EWEB walking to the rose garden.

Lotus Child Orphans of Mongolia before the DIVA thing with a whole grip of healing activities. Costs 25 dollars. 10-4 at willamalane.

Marimba Band playing market this Saturday, and at cosmic mothers’ day weekend.

Hornings’ Hideout is coming back. String Cheese may be there this summer.

Thanks a thousand times for Holy Cow. Please stay, say several voices.

The Campaign to establish department of peace Friday noon at Wayne Morse plaza and taking pies to congressional offices.

Cascade Mycological society having a talk with an expert tomorrow night.

Heart of Now is June 8th through the 11th at lost valley. Memorial day weekend 26th to 28th for people who have done heart of now.

Rhythm and Bliss presents will have a number of important people coming around this season. I would misspell the names of these people if I tried to write them. There will be Kirtan at the village this year.

Peace village, an organization that does peace ed for kids. Starting this fall they’ll be teaching peace ed to kids in our 4J schools. Things like Non Violent conflict resolution, nutrition, and other good things. They need a lot of support and help (office space, supplies, and other things).

Sat 8:30 am a bird walk at the fair site.

Dia and Holly will teach a yoga and reki workshop at the end of june. It will be affordable and accessable.

Ben is selling some blacksmithing items. Come and see him. He strolls and isnt’ there all the time. If you know what you’re doing as an artist, talk to ben about how to develop.

And we om, and sing, and say goodbye.

“People who shut their eyes to reality simply invite their own destruction, and anyone who insists on remaining in a state of innocence long after that innocence is dead turns himself into a monster.” –James Baldwin

7:07 – Introductions. Everyone said their name and booth. Some people made clever wisecracks.

7:15 – Raps;

Fire: Everyone is on fire crew. Each booth needs to have a five pound fire extinguisher. In the event that you should have to use one, Pull the pin, Aim, Squeeze, Sweep. PASS. You get thirty seconds of fire retardant, so aim well. No candles, incense, or anything else that burns. No open flame. You need a shovel, buckets of wet burlap. Use the burlap to put out the fire. Don’t throw the water on the fire. That way, the water can be used to wet more burlap. There are 50-gallon drums of water with heavy stuff on top for fire suppression only. If there is a fire, send someone to info to tell them. Don’t just yell fire.

Childcare: Onsite during work parties. Last year, Taylor did four work parties and had only one kid each time. Is onsite work party childcare something the village still wants? Yes. It will be done on an RSVP basis, so plan for childcare early and at next month’s meeting tell Taylor.

Consensus: It is the process that we use to make decisions. It means the members of the group consent. There is a level of consent where you don’t care, or where you’re not into something but are willing to let it happen, or not willing to let it happen at all. A block is a last resort.

Respect: We are a family and must treat each other with respect. We all have different opinions, and need to respect those in order to get things done.

Camping: Form has grown because on the other side of it there are directions. This way, Sue doesn’t need to shuffle through as many mistakenly filled out forms. Each group of tents uses one form. General camping rap; no tents up before checking in with Sue or relevant camp host. All tents must be down 10am Monday. Camping areas are snug, so bring a little tent. Anyone getting camping pass through village can get a village tent tag. Tents in normal fair camping places have fair tent tags, but village tags are fun too and a good way for us to get in touch with you. All Sue needs back is the top half of the form. The bottom half has all the reminders and raps.

Eligibility: If you’re a fair elder you can camp in fair elder camp. If you qualify to become an elder, call Janet at 344-3770 and she’ll hook you up with the right people. Eligibility forms for this year are available. Do what they say and fill them out. There was a mix up in the booth packet with phone numbers and stuff. If you’re supposed to get one, and can get e-mail call Janet this week and she’ll mail you.

Satellite Meetings: North meeting at KBOO, Grants pass meeting at a hospital. Complete info on the net. Most people at this meeting won’t be at that. Schedule and other info here...

Booth Coordinator: Meeting will be the Thursday before memorial day weekend (May 24) around 5pm at Sam Bonds Garage

Workshops and Demos: If you want to do a workshop or demo, you can have it in the tipi, yurt, green, the Come Unity house, or someplace else. Workshop forms are due by the end of the next general village meeting to make the peach pit. Form is here...

Site Report: the river has moved a lot of stuff, a lot of erosion. An area of Upper River Loop has to move, and maybe a catwalk will be installed. Some concern about Shady Grove, perhaps the stage might need to move. So might Daredevil. Both of these things on an ‘eventually’ level. Shady Grove stage crew would like more space for ‘green room and camping.’ The fair says probably not, but it will be discussed. That will affect our green space concept. Fire exits at the fair. Many years ago for some of our areas, we gave up some green space to form a fire exit. For those who think their area may need it, or just want to be aware, there are two OCF websites.

Oregoncountryfair.org and oregoncountryfair.net

The former is public, the latter is the family site. On the family site there is a section for veggies. In the LUMP manual there on page nine the fire exit problems are detailed.

T Shirts: New tee shirt order form this year. Due back June 1. There are tank tops, more feminine fitting shirts, youth shirts, men’s shirts, tote bag, or apron. The design is being finalized. It is a peach with a maze inside. There will be words inside saying ‘beloved community 07’. The T Shirt forms will be available online. Mail checks made payable to Community Village

OCF Board: Some happening things. Sunday April 22 there is a flower walk. Meet 10 at the warebarn. May 21st an open work session on Archeology. The prior day there will be a walkabout. The permaculture conference will be on the fair site this year. This weekend for fair elders there is a retreat on site. Last meeting the fair gave away a bunch of money to the Wayne Morse Free Speech group, and this brings up the fundraising issue. In September we tried to get the fair to donate to the village. There should be a strategy meeting for village 501c3s.

7:38 – Beloved Community. We’ve done several things already. To get back that feeling of beloved community, there have been several things to fractionize us. On Thursday Night we’ll have a potluck dinner together. Sure, we’re all busy, but come as come can. Janet also does an official I-Ching reading. We drew 11, for peace. Peace, small things go and great things come. When leaders are good elements, evil elements change for the better. We let our better nature rather than animalistic nature control us.

7:41 – Green Zone, Ben and others. This is more or less about mapping. Ben will be spearheading a mapping venture with guidance of Janet and assistance of Nathan. Interested parties can approach Ben. He’s not too hard to talk to or overbearing. There won’t be rolling out of red spray paint to make designations and make people feel wrong. There will be a map made of the space around the village and actual camp sites for the record. There is an open call for people interested in helping. stircrazyben@gmail.com 521-729-3730 .

Follow up item, Sheri who has a biology degree and is interested in biology and human impact at the fair. Dennis Todd of the UO [also fair family] is going to look around this Sunday meeting at 1pm at the village. Anyone who wants to tag along is welcome.

There will be a report generated from this meeting by Sheri.

Ben is also going to go to this meeting, and hopefully do a write up that will come back to the village soon. This information will also be involved in Ben’s map making.

Two professional botanists from the village wonder what the time frame of human impact we’re considering is? What is this biologist asked to discover? This is interested in looking at under story, and ‘our’ impact (fair people camping on the land).

The mapping concept is a request from OCF, and doesn’t necessarily coincide with past conversations about green space.

Process question – this sounds like a proposal. Is it, or is it a statement of fact?

Dr. Todd is going to look at the land and find out what our impact is on it, trying to make a balanced view.

There is a sense that the village didn’t ask this to happen. An individual did. Should the village request this to happen instead of an individual?

This is separate from mapping. We should be flexible. It’s a great opportunity. Hopefully we won’t heckle the Doctor with particulars.

There’s nothing to consent to. This is impromptu, informal, and not binding. It is a way to gain information about what a very smart person thinks. It’s like a free class. No one has to go, or pay attention. This is just an announcement. We are a beloved community. Just trying to find a way to get some more information.

7:45 – Booth Breakdown.

8:32 – Quick Booth Reports

Village Restaurant is excited to serve good food, and interested in remodeling their loft.

Doors of Expression. Easy booth setup with no hassles for once

Arts Booth, Very excited. Fun workshops, folded fans, photography. Major art giveaways.

Intentional Communities. They are about 90% returning members this year representing good stuff.

Village Info. Bob is back this year. Free information to give away at no charge. Free hugs and free love. Looking to make the booth a little bigger for 270 degrees of info. New banners.

Areas. Many returning folks. Some new ideas for Moon and History.

Fruit and Nuts will sell fruit, nuts, and granola. The look of the booth will be a bit different this year.

Green Earth has returning people this season, new people. Flags of intention again. May 6 potluck they will decide other things.

Peace and Justice. Both new and returning groups. There has been much important work done going into the community about PJ issues. Also talked about NFP organizations selling items in the village. There wasn’t time tonight to bring the issue up. Answer wasn’t arrived at, but it is encouraged that the issue go on the agenda for next time. There needs to be a consistent fair policy for everyone in the village.

Spirit Booth has been inspired by the theme, and spirit booth is going to have the theme ‘what’s remembered lives’ to honor the people who have passed on this year. There will be an om circle. The day may move (radical). There will be Multi Traditional Kirtan in the green Saturday morning about 8:30 to 10. There will be internal guidelines developed for booth members.

Health and Healing has new and returning people. Taking pearls of wisdom from last year, and making them pearls of love. Anyone on duty will give free hugs.

Youth Power, many new people interested, some returning people. Very excited for offering jobs to youth.

Little People has almost everyone coming back and at least ten new people wanting jobs, so little people can send new people. First work party date set. Jain is an elder this year, so Marlene is co-coordinating.

Wild Edibles. Some regular returning people haven’t been around lately. New inquires. Talked about expectations and eligibility. Some out of towners are interested in helping with village breakdown instead of prefair work parties.

Master Gardeners will be at the village. Many people talking about eating local, organic. There are CSA groups. This is where local farmers guarantee their harvest by selling a subscription. The outrageous planter for this year may be a backpack blower.

Unfair / Fair Announcements.

We should have village breakdown where everyone circulates to get to know each other.

If you haven’t heard Frogs show, 7-8 Wednesday night on KWVA a show called Left Out. Call in.

Spring Fling on Sat. May 5 at the WoW Hall. Entertainment is the Conjugul Visitors.

David isn’t going to be at the fair for a conference in Connecticut. London is having a Bonkerfest to change the mental health system. There will be a photo of funny looking people at the fair along with Connecticut and London.

A new and forming community called Heart On is having a party this Sunday and the first of every month.

Jen Lin needs strong people tomorrow to help her move a (heavy) massage table.

TP tubes, chopsticks, foam balls (not the packing material but the balls) small enough to fit inside TP tubes, and other craft project stuff needed. Bring to meeting next month.

Autism Rocks having a forum, free event, on Sexuality and Autism. 4-8 May 12th Autism/Artism 2007. Diva Gallery 110 W Broadway.

New Zone has lots of pictures. Broadway about three blocks west of Willamette. Lots of fairies.

CALC is having a peace in Israel and Palestine event at the UnM Church Wednesday April 25.

Cascade Mycological society is having a meeting tomorrow night with Charles Lefebvre on truffles of N. America

Earth Day celebration affront EWEB building April 21

Government is unfair. They want to take our vitamins and herbs away. The id chip is real. Check out freedom to fascism dot com. Intense things that have to do with our freedom. Herb based bugless free for work parties.

Sue just got back from her first big vacation. She’ll have an open house Sunday the 22nd. From 2 to 6 or 7. RSVP, sue is the only Theolas in the book. Our Irish friends love us

Benefit concert from Dharmalaya’s property April 26. Spiritual music, meditation, kirtan.

Next Council meeting Tuesday at SAFE on main street in Springfield.

Master Gardners will have plant sale on 28th at fairgrounds starting at 9am. It’s a feedin’ frenzy.

Department of Peace people are locally offering nonviolent communication workshops.

Library sale this weekend. Book dealers will have a harder time this year, one box at a time. That leaves more for the rest of us.

Let us gather and say goodbye.

March! Left, left, left right left. Left, left, left right left.

They say march goes in like a lion, and comes out like a lamb. They also say to beware its ides. One way or the other, here are the minutes. I had a conflict of interest at the end, having presented a proposal to the village, and the notes on that section are sketchy because my heart was bouncing around the meeting and thus unable to stay pegged to my computer screen.

That said, here goes;

Proposed Agenda

Site Report
~~Beloved Community Report~~
Village T Shirt Report
Website Report
General Village ‘respect rap’
Consensus Rap
Discuss “Door Duties”
Booth Coordinator Req. Survey
Onsite Meeting Scheduling Decision
‘non-profits’ – David Zupan
Village Green Zone Discussion:
Seek consensus on David’s proposal or other policy
Green Zone Mapping Report
Booth Breakdown
Wrapup/Eval/The End Beautiful Friend The End

7:14 – Facilitating; Chris and Lois (both jumping in at the last minute. Thanks).

7:15 – Opening circle.

7:16 – Introductions, only new people are standing up due to time constraints. Welcome to all the new faces (and the whole people attached to them).

7:20 – Beginning with a site report, things are dry. It doesn’t really flood unless we have several days of heavy rain. A group took a mapping walk several days ago. It did flood a bit before that walk, but it dropped suddenly. There are copies of David’s Green Zone proposal, which is on the agenda on its own. When the site isn’t flooded, you can generally walk about in regular shoes. Places (like the swamp) are wet for a long time.

7:22 – Beloved community report is postponed because Janet is out of town

7:23 – T Shirt Rap, everyone should think about whether or not to order a tee shirt, there will be order forms next time. There is an open call for villagers to submit artwork for the tee shirt. Call Jennifer; 359-8111 or email jenneferh2000@yahoo.com for information or if you want to submit art. The design will be revealed in April. If you feel inspired to submit a design, do so. There is a theme; beloved community.

7:25 – Website. Ben, Samuel (hey, that’s me!) and Tim are redesigning the village web page using some blogging software. The site is http://www.nw-arts.com/cvweb it is set up so that you can add comments and give feedback. The official village web site is still the efn site, this is just a test space for playing with new ideas.

7:27 – General Village Respect Rap. We set aside some time at each meeting to talk about how we work together. We wanted to talk about creating beloved community. Some of the things that have happened in the past, we haven’t given each other the benefit of the doubt or talked lovingly. If there is a problem between villagers, it is best to talk directly, as this keeps the rumors down, and it is us behaving as a loving community. It’s okay to use someone as a sounding board, but it’s never a good idea to ‘take sides’ when people are having personal arguments. If this process doesn’t work, facilitation is available. If you use someone as a sounding board, it’s important to go back to them and let them know how it’s been worked out so they don’t have to carry your stuff. If anything is interfering with your enjoying the village in the loving community way, ask for help. There are people in every booth and on the council and facilitators among us to help, and bad feelings fester without help. And they can get transmitted, gossip, telephone, rumors.

We are all responsible for our community, we create it, and we destroy it. We should all be our best selves and our higher selves, and there is help to get us to that place. Involving a third party in a conflict between two people can resolve a lot, helps to prevent a tennis match, and a third can notice defensive energies, and it is a good thing to practice. This goes for people not saying anything, as quietness can be as communicative as speaking. We want everyone to be happy loving and feeding. From non-violent communication, we talk about how we feel not about how other people are making us feel.

We own our feelings rather than projecting onto others. That can dissipate a lot of negative energy.

7:32 – Consensus Rap; how many people have a one minute definition of consensus? Only a few raise their hands. Those that do aren’t interested in sharing their one minute definition. Community involvement, people speak when they feel like it, when they don’t feel like it they don’t. This is an important part of consensus. (Much laughing from the people).

Consensus is a way that a group can move forward in decision making, not everyone’s opinion getting thrown in, more a unity or a oneness, even if you don’t fully agree with something but see that the group is moving in that direction you might hold back. People with stronger opinions will speak up, ideas will get thrown around, and ultimately it’s everyone agreeing on a situation. In consensus, everyone agrees. If a person has misgivings they can stand aside. If a person feels the proposal before the village will do a great deal of harm, they can block, and a block stops the process. When you block, you should state your concern and a positive solution.

7:35 – Door Duties. Tonight there is a church function, so a church person is letting people in. Sometimes we need one of our people let folks in. We also need to have traffic people to direct parking and keep our people out of the Christian Science spaces. Next month, we will need new volunteers to work the door and parking.

7:37 – Booth Coordinator survey results. Keith’s item. He is not here tonight because he’s helping a friend. There were 11 replies to his survey. Most people wanted to keep things the same, except in regard to coordinator duties and responsibilities. People did want coordinators to have more accountability and take more responsibility. Tonight we choose new coordinators, this is an important responsibility. Arts booth didn’t get the survey or wasn’t talked to at all. There are missed communications perhaps happening and phone calls not returned. To clarify; most people would like the duties to remain the same, but would like to have more duties. This doesn’t perhaps make sense, but it was a rushed phone call. Fill out the survey here.

Proposal to table the topic until Keith can speak to it. The survey is available on the village web site (efn.org/~comvill). This is a document that says what the current duties of the coordinators are, the surve